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Alerts - Early Warning System

Author: System Administrator Displayed: 506
Created: 2012-10-25 Updated: 2017-06-23
Version: 14

How to use Alerts - Early Warning System

The video tutorial

Alerts can be added and edited from the More menu. Designed as an Early Warning System, it notifies you about important deadlines, budget overdrafts or overdrafts of allocated time. The best way how to avoid the problems is to prevent them. Easy Alerts - Early Warning System - is here to do so. Define your own alert and let yourself be notified via email when the alert condition happens.





  • Project milestone is approaching - just X days to project milestone
  • Project deadline is approaching
  • Particular tasks are over the due date
  • Tell me if there are any unsolved tasks of particular type/filter condition
  • Particular users did not log enough time yesterday
  • and much more can be defined...




Core features:

  • Alerts categories - alarm, warning, notice
  • Filter like definition/customization of alerts
  • Personal/public alerts
  • Custom Alert e-mail definition
  • Alerts for managers or involved users


To add a new alert, all you have to do is click the Image201609081247_3.png button.




Here you can add the alerts name, what you want to watch, who you want the alerts to be sent to. You can also set how often you want the alerts to come.




After setting up everything alerts will be sent and they look like this. You will get the link to the task overdue, so you can just click and get on it.




Alerts for saved filters - operators (=, =<, >=, >, <)

Alerts for saved filters can watch if the results are "more than", "less than", "equal to", "equal or more", and "equal or less" than a specific value. This will, for example, allow you to create an alert if a filter is empty (= 0), i.e. an employee is waiting for work.


>       Sends a notification only if a new task is added in the saved filter. The notification will only be sent once. The notification will only show a new task(s).

>=    Sends a notification at each evaluation (see setting how often alerts are repeated in More > Administration > Scheduled Tasks Overview). The notification is always sent, within the specified interval. Sends a list of all the tasks that are in the filter.​​​​​​​

<=    Just like the previous operator

<       Just like the previous operator​​​​​​​

=        For example, when Filter setting = 0, it sends a notification only if there is no task (0) in the filter, i.e. that a work package has been completed.



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